An important reminder that the US Customs and Immigration Service has updated the Form I-9 and all employers must begin using the new version of the Form I-9 no later than November 1, 2023. Attached for your convenience are the forms and instructions in English and Spanish.
For anyone who has not reviewed the changes, some of those highlighted by the US Customs and Immigrations Services are the following:
- Reduces Sections 1 and 2 to a single-sided sheet.
- Is now designed to be a fillable form on tablets and mobile devices using Adobe Acrobat
- Moves the Section 1 Preparer/Translator Certification area to a separate, standalone supplement that employers can provide to employees when necessary (Supplement A – which can be included if applicable).
- Moves Section 3, Reverification and Rehire, to a standalone supplement that employers can print if or when rehire occurs or reverification is required (Supplement B – which can be included if applicable).
- Includes a checkbox allowing employers to indicate they examined Form I-9 documentation remotely under a DHS-authorized alternative procedure rather than via physical examination if the employer is enrolled in E-Verify.
- Revises the Lists of Acceptable Documents page to include some acceptable receipts (as short-term stand ins for lost or damaged documents) as well as guidance and links to information on automatic extensions of employment authorization documentation authorized by the government agency in some cases.
- Reduces Form instructions from 15 pages to 8 pages.
We are happy to answer any questions you may have regarding this updated form.
